Parts ADVISOR Integration

Parts ADVISOR is a multilanguage tool providing exploded drawings with all relevant (spare) parts for all John Deere products available in the dealer's country.

In this chapter, you can find the following sections:

• Setup
  • Parts ADVISOR Integration setup
• User Guide
  • Automatically retrieving and using Parts ADVISOR picklists
  • Sending DBS stock and pricing information to Parts ADVISOR

Setup

Please perform the setup in the following order:

• Parts ADVISOR Integration setup

Parts ADVISOR Integration setup

First, the basic interface setup must be performed. Please proceed as follows:

• Open the Interface List table in John Deere DBS 365 and select the PARTSADVISOR entry.
• In the General FastTab:
  • Activate the Interface Log toggle switch to keep a record of all Parts ADVISOR Integration activities via the Log button in the menu bar.

• Click on the Parts ADVISOR > Parts ADVISOR Location List button in the menu bar of the Parts ADVISOR Integration Card.
• In the Parts ADVISOR Location List table, enter your Parts ADVISOR locations (at least one).
• Close the Parts ADVISOR Location List table.
• Open the User Setup table and select the User ID line of the user to assign the Parts ADVISOR user ID to.
• Click on the Card button in the menu bar.
• In the General FastTab of the User Setup Card page, enter the Parts ADVISOR user ID into the Parts ADVISOR User field for each user that should use Parts ADVISOR functionality in John Deere DBS 365.

• Close the User Setup Card page and all other pages.
• The setup is finished.

When all requirements are met, users can enable the interface via the Activate Interface button of the Parts ADVISOR Integration Card.

Back to parent section

User Guide

After successful setup, the following can be done with the Parts ADVISOR Integration:

• Automatically retrieving and using Parts ADVISOR picklists
• Sending DBS stock and pricing information to Parts ADVISOR

Automatically retrieving and using Parts ADVISOR picklists

In the Parts ADVISOR Picklists table, the picklists created in Parts ADVISOR can be seen and checked on the Parts ADVISOR Picklist Card child pages. In addition, the Parts ADVISOR details are available in lines and General FastTabs. The Parts FastTab shows all Parts ADVISOR picklist lines of the selected picklist.

The Handled column in the Parts ADVISOR Picklists table shows whether or not the selected picklist was already imported or used in any document. If already used, the checkbox is automatically selected, but it can also be selected or cleared manually via the General > Handled toggle switch on the Parts ADVISOR Picklist page of the individual picklist.

In order to fill Parts ADVISOR picklist information in sales, service, or purchase documents, click on the Import Parts ADVISOR Picklist button as follows:

• Sales Quote and Purchase Quote pages:
  • Actions > Functions > Import Parts ADVISOR Picklist in the menu bar
• Sales Order and Purchase Order pages:
  • Prepare > Import Parts ADVISOR Picklist in the menu bar
• Worksheet page opened from service quotes and service orders:
  • Actions > Functions > Import Parts ADVISOR Picklist. This functionality only works if the User ID value is set up as a Parts ADVISOR User on the User Setup page. After clicking on the Import Parts ADVISOR Picklist button, a dialog is opened based on the User ID value where a picklist can be selected and applied to the document.

If you want to delete multiple picklists in the Parts ADVISOR Picklists table at a time, select all picklists to delete and click on the Manage > Delete button. When confirming the dialog with Yes, the selected picklists are permanently deleted.

Sending DBS stock and pricing information to Parts ADVISOR

As soon as Parts ADVISOR requests part information via the PPAA (Parts Pricing And Availability) endpoint, John Deere DBS 365 directly sends this information and fills the corresponding Part No., QA (Quantity Available, i.e., QOH minus reserved parts), QOH (Quantity On Hand, i.e., physically on the shelf), QOO (Quantity On Order, i.e., in purchase and transfer orders) as well as the corresponding Cost, Price, and Core Price columns.

To achieve this, the Bin Location column is filled via the middleware for better overview in Parts ADVISOR. The column shows the Bin Code value from John Deere DBS 365 with the total quantity in this bin with the highest-quantity bin in the first position. The bin in-between asterisks (*) in Parts ADVISOR is the John Deere DBS 365 default bin for the current location. A total of up to three bin locations is sent to Parts ADVISOR.

Also, the related locations and bins of the parts can be sent. To achieve this, the locations must first be set up in the Parts ADVISOR Location List table.

The Priority column defines in which sorting this list is executed and sent to Parts ADVISOR. The lower the number, the higher the location code is displayed in the Parts ADVISOR list. The location code with the lowest number (= highest priority) is also shown online as the user's primary location in the Parts ADVISOR picklists.

The Parts ADVISOR User column lets you easily assign a user (reference to the User Setup page filtered by the selected user) to a location. When a user is selected (here or in the General > Parts ADVISOR User field on the User Setup Card page), the corresponding card can be opened directly via the Actions > User Setup Card button in the menu bar.